Webinar Platform Pricing Calculator
Compare host seats, per-event attendee capacity, event volume and replay storage for up to three webinar plans — privately, in your browser.
At a glance
Plan B is cheapest at 2 hosts, 400 attendees per event and 4 events a month: $119.00/mo and $1,213.80 in year one. Plan C is runner-up at $229.00/mo; Plan A costs $304.00/mo. At 4× attendees Plan C wins at $277.00, and the leader changes at 1,084 attendees per event.
People who host or produce your webinars.
Live headcount you expect at each event.
Live sessions you run in a typical month.
Recorded hours you keep available on demand.
Example rates you can edit. These are starting points, not vendor quotes. Attendee overage is charged for every event; replay storage is billed per extra hour; the annual discount applies to all recurring charges. Prices are entered by you and never leave your browser.
Worked example loaded. Review the static table below, or press “Compare webinar costs”.
Worked example: 2 hosts, 400 attendees and 4 events a month
The same inputs as the calculator above. Attendee overage applies to every event; replay storage is billed per extra hour; the annual discount applies to all recurring charges. Every rate is user-entered; the table is calculated from your inputs, not a vendor quote.
| Plan | Base | Host seats | Attendees / event | Replay hours | Monthly | Year one |
|---|---|---|---|---|---|---|
| Plan A | $49.00 | $15.00 (1 extra) | $180.00 (300 extra × 4 events) | $60.00 (30 hrs) | $304.00 | $2,918.40 |
| Plan B | $119.00 | included (3 seats) | included (500/event) | included (50 hrs) | $119.00 | $1,213.80 |
| Plan C | $229.00 | included (6 seats) | included (1,000/event) | included (150 hrs) | $229.00 | $2,473.20 |
Example figures from the inputs above. Plan B is cheapest now at $119.00/mo and $1,213.80 in year one; Plan C is runner-up at $229.00/mo ($110.00 more) and Plan A costs $304.00/mo ($185.00 more). At 2× attendees (800) Plan B still leads at $179.00/mo; at 4× attendees (1,600) Plan C wins at $277.00/mo. The leader changes at 1,084 attendees per event.
Your comparison
Ranked by monthly total. Edit any input and compare again.
| Plan | Base | Host seats | Attendees / event | Replay hours | Monthly | Year one |
|---|---|---|---|---|---|---|
| Press “Compare webinar costs” to calculate. | ||||||
Why Use This Webinar Platform Pricing Calculator?
How to Use Webinar Platform Pricing Calculator
Describe your events
Enter host seats, how many live attendees you expect per event, how many events you run each month and how many replay hours you store.
Fill in each plan
For up to three plans, enter the base price, included host seats and extra-host rate, included attendees and per-attendee overage, included replay hours and hour rate, and the annual discount.
Compare the verdict
Review the monthly total, year-one cost, the runner-up difference, the 2x/4x attendee winners and the attendee crossover, then copy the summary.
2 hosts, 400 attendees per event and 40 replay hours
Calculated from the rates shown. Rates are examples you can edit. Attendee overage applies to every event, so extra attendees are multiplied by the rate and by events per month; replay storage is billed per extra hour; the annual discount applies to all recurring charges.
Plan A: $49 base, 1 host included, $15/extra host, 100 attendees included per event, $0.15 per extra attendee per event, 10 replay hours included, $2.00/hour, 20% annual discount. Plan B: $119, 3 hosts, $15/extra host, 500 attendees, $0.05 per extra attendee, 50 hours, $1.00/hour, 15% discount. Plan C: $229, 6 hosts, $15/extra host, 1,000 attendees, $0.02 per extra attendee, 150 hours, $0.50/hour, 10% discount. Footprint: 2 hosts, 400 attendees per event, 4 events per month, 40 replay hours.
Plan B is cheapest now at $119.00/mo and $1,213.80 in year one. Plan C is runner-up at $229.00/mo ($110.00 more); Plan A costs $304.00/mo ($185.00 more). At 2× attendees Plan B still wins at $179.00; at 4× attendees Plan C wins at $277.00. The leader changes at 1,084 attendees per event.
Technical Specifications & Engine Details
| Specification | Details |
|---|---|
| Supported Formats | HOST-SEATS, ATTENDEES-PER-EVENT, EVENTS-PER-MONTH, REPLAY-STORAGE-HOURS, BASE-MONTHLY-PRICE, INCLUDED-HOST-SEATS, EXTRA-HOST-RATE, INCLUDED-ATTENDEES-PER-EVENT, EXTRA-ATTENDEE-RATE, INCLUDED-REPLAY-HOURS, EXTRA-REPLAY-HOUR-RATE, ANNUAL-DISCOUNT-PERCENT → MONTHLY-TOTAL, YEAR-ONE-TOTAL, HOST-OVERAGE, ATTENDEE-OVERAGE, REPLAY-STORAGE, COMPARISON-TABLE, COPIED-SUMMARY |
| Execution Mode | 100% Client-Side In-Browser (client) |
| Browser Requirements | Modern browser with JavaScript; the static worked example remains readable without JS. |
| Performance Constraints | Client-side only; maximum 3 plans; attendee overage is charged for every event; replay storage is modeled in hours; the annual discount applies to all recurring charges; all rates are user-entered; no network calls or storage. |
100% Client-Side Privacy Guarantee
Inputs stay on your device. Zero data is transmitted to external servers.
Frequently Asked Questions
How much does a webinar platform cost?
What is an attendee overage on a webinar plan?
Why does the cheapest plan change at 1,084 attendees?
Does the annual discount apply to attendee overage?
Are these real webinar platform prices?
What is not included?
Methodology
Monthly total = plan base + host-seat overage + attendee overage for every event + replay-storage hours; the annual discount applies to all recurring charges. All prices are user inputs.
Last updated .