CRM Pricing Calculator
Model seat, contact and onboarding costs for up to three CRM plans — privately, in your browser.
At a glance
For the 12-seat, 2,500-contact example, the modelled CRM costs $310.00/month, or $2,976.00/year with a 20% annual discount — $25.83 per seat and $0.124 per contact. All rates are user-entered; it is a cost model, not a vendor quote.
Your email-able contact list. Each plan's included allowance and extra-contact block price are entered below.
Example rates you can edit. These are starting points, not vendor quotes. Prices are entered by you and never leave your browser.
Worked example loaded. Review the static table below, or press “Compare CRM costs”.
Worked example: 12 seats and 2,500 marketing contacts
The same inputs as the calculator above. Every rate is user-entered; the table is calculated from your inputs, not a vendor quote.
| Plan | Seats | Seat cost/mo | Contact overage/mo | Monthly | Annual billing | Onboarding | Year one |
|---|---|---|---|---|---|---|---|
| Plan A | 12 | $300.00 | $10.00 (1 block) | $310.00 | $2,976.00 | $0.00 | $2,976.00 |
| Plan B | 12 | $420.00 | $0.00 (included) | $420.00 | $4,284.00 | $500.00 | $4,784.00 |
| Plan C | 12 | $216.00 | $48.00 (6 blocks) | $264.00 | $3,168.00 | $0.00 | $3,168.00 |
Example figures from the inputs above.
Your comparison
Ranked by first-year cost (annual subscription plus onboarding). Edit any input and compare again.
| Plan | Seats | Seat cost/mo | Contact overage | Monthly | Annual billing | Year one | Per seat | Per contact |
|---|---|---|---|---|---|---|---|---|
| Press “Compare CRM costs” to calculate. | ||||||||
Why Use This CRM Pricing Calculator?
How to Use CRM Pricing Calculator
Enter your workload
Set the number of marketing contacts you store. This list size drives each plan's contact overage.
Fill in each plan's numbers
For up to three plans, enter seats, seat rate, included contacts, overage block size and price, onboarding fee and annual discount. Every rate is yours; presets are illustrations.
Compare and copy
Press Compare CRM costs to rank plans by first-year cost, inspect monthly, annual and per-unit figures, then copy the summary.
12 sales seats and 2,500 marketing contacts
Calculated from the rates shown, including seat cost plus one contact-overage block and a 20% annual discount. Rates are examples you can edit.
Plan A: 12 seats at $25/seat/mo, 2,000 included contacts, 500-contact blocks at $10, $0 onboarding, 20% annual discount; 2,500 marketing contacts.
Plan A monthly $310.00 · annual billing $2,976.00 (vs $3,720.00 monthly-billed) · $25.83 per seat · $0.1240 per contact · cheapest first year at $2,976.00.
Technical Specifications & Engine Details
| Specification | Details |
|---|---|
| Supported Formats | SEATS, SEAT-RATE-PER-MONTH, MARKETING-CONTACTS, INCLUDED-CONTACTS, OVERAGE-BLOCK-SIZE, OVERAGE-BLOCK-PRICE, ONE-TIME-ONBOARDING, ANNUAL-DISCOUNT-PERCENT → MONTHLY-COST, ANNUAL-SUBSCRIPTION, FIRST-YEAR-TOTAL, COST-PER-SEAT, COST-PER-CONTACT, COMPARISON-TABLE, COPIED-SUMMARY |
| Execution Mode | 100% Client-Side In-Browser (client) |
| Browser Requirements | Modern browser with JavaScript; the static worked example and comparison table remain readable without JS. |
| Performance Constraints | Client-side only; maximum 3 plans; all rates are user-entered; no network calls or storage. |
100% Client-Side Privacy Guarantee
Inputs stay on your device. Zero data is transmitted to external servers.
Frequently Asked Questions
How much does a CRM cost per user per month?
Is HubSpot or Pipedrive cheaper for a small team?
What are marketing contacts and why do they change CRM cost?
Should I choose monthly or annual CRM billing?
How do onboarding and implementation fees affect year-one cost?
Does this calculator use real vendor prices?
Methodology
Monthly total = seats × seat rate + contact-overage blocks + add-ons; the annual total applies your prepay discount. All prices are user inputs.
Last updated .