Accounting Software Pricing Calculator
Model base fees, extra users, monthly transaction overage, payroll add-ons and annual billing for up to three accounting plans — privately, in your browser.
At a glance
For the 3-user, 300-transaction example, the modelled accounting cost is $70.00/month, or $672.00/year with a 20% annual discount — $23.33 per user and $0.2333 per transaction. All rates are user-entered; it is a cost model, not a vendor quote.
People who need a login. Each plan's included users and extra-user rate are entered below.
Transaction volume for the month. Each plan's included allowance and extra-block price are entered below.
Example rates you can edit. These are starting points, not vendor quotes. Prices are entered by you and never leave your browser.
Worked example loaded. Review the static table below, or press “Compare accounting costs”.
Worked example: 3 users and 300 monthly transactions
The same inputs as the calculator above. Every rate is user-entered; the table is calculated from your inputs, not a vendor quote.
| Plan | Base/mo | Extra users | Transaction overage | Payroll | Monthly | Annual billing | Onboarding | Year one |
|---|---|---|---|---|---|---|---|---|
| Plan A | $30.00 | $20.00 (2) | $20.00 (2 blocks) | $0.00 | $70.00 | $672.00 | $0.00 | $672.00 |
| Plan B | $60.00 | $0.00 (3 incl.) | $0.00 (included) | $40.00 | $100.00 | $1,020.00 | $0.00 | $1,020.00 |
| Plan C | $100.00 | $0.00 (5 incl.) | $0.00 (included) | $0.00 | $100.00 | $1,200.00 | $0.00 | $1,200.00 |
Example figures from the inputs above.
Your comparison
Ranked by first-year cost (annual subscription plus onboarding). Edit any input and compare again.
| Plan | Base/mo | Extra users | Transaction overage | Payroll | Monthly | Annual billing | Year one | Per user | Per transaction |
|---|---|---|---|---|---|---|---|---|---|
| Press “Compare accounting costs” to calculate. | |||||||||
Why Use This Accounting Software Pricing Calculator?
How to Use Accounting Software Pricing Calculator
Enter your workload
Set the number of users who need access and the monthly invoice/bill transaction volume. The same workload applies to every plan.
Fill in each plan
For up to three plans, enter the base fee, included users, extra-user rate, included transactions, overage block and price, payroll add-on, onboarding and annual discount.
Compare the verdict
Review monthly, annual and first-year totals, cost per user and per transaction, then copy the summary.
3 users and 300 monthly transactions
Calculated from the rates shown, including base fee plus two extra users and two transaction-overage blocks with a 20% annual discount. Rates are examples you can edit.
Plan A: $30/mo base, 1 included user, 2 extra users at $10, 300 transactions, 100 included, $10 per extra 100-transaction block, $0 payroll, $0 onboarding, 20% annual discount.
Plan A monthly $70.00 · annual billing $672.00 (vs $840.00 monthly-billed) · $23.33 per user · $0.2333 per transaction · cheapest first year at $672.00.
Technical Specifications & Engine Details
| Specification | Details |
|---|---|
| Supported Formats | USERS, BASE-MONTHLY-FEE, INCLUDED-USERS, EXTRA-USER-RATE, MONTHLY-TRANSACTIONS, INCLUDED-TRANSACTIONS, OVERAGE-BLOCK-SIZE, OVERAGE-BLOCK-PRICE, PAYROLL-ADD-ON, ONE-TIME-ONBOARDING, ANNUAL-DISCOUNT-PERCENT → MONTHLY-COST, ANNUAL-SUBSCRIPTION, FIRST-YEAR-TOTAL, COST-PER-USER, COST-PER-TRANSACTION, COMPARISON-TABLE, COPIED-SUMMARY |
| Execution Mode | 100% Client-Side In-Browser (client) |
| Browser Requirements | Modern browser with JavaScript; the static worked example and comparison table remain readable without JS. |
| Performance Constraints | Client-side only; maximum 3 plans; all rates are user-entered; no network calls or storage. |
100% Client-Side Privacy Guarantee
Inputs stay on your device. Zero data is transmitted to external servers.
Frequently Asked Questions
How much does accounting software cost per month?
Is QuickBooks or Xero cheaper for a small business?
How do transaction limits work in accounting software?
Are payroll add-ons included in accounting plans?
Should I choose monthly or annual accounting billing?
Does this calculator use real vendor prices?
Methodology
Monthly total = base fee + extra users + transaction-overage blocks + payroll + onboarding; the annual total applies your prepay discount. All prices are user inputs.
Last updated .