Payroll Software Pricing Calculator
Model base fees, employee and contractor headcount, per-pay-run charges, tax filing, onboarding and annual billing for up to three payroll plans — privately, in your browser.
At a glance
For the 12-employee, 4-contractor example with two monthly pay runs, the modelled payroll cost is $102.00/month, or $1,040.40/year with a 15% annual discount — $8.50 per employee and $6.38 per worker. All rates are user-entered; it is a cost model, not a vendor quote.
People on payroll. Each plan's included employees and extra-employee rate are entered below.
Contractors paid through the platform. Enter each plan's per-contractor rate below.
Monthly 1, semimonthly 2, biweekly ≈2.17, weekly ≈4.33. Per-run fees multiply by this count.
Example rates you can edit. These are starting points, not vendor quotes. Prices are entered by you and never leave your browser.
Worked example loaded. Review the static table below, or press “Compare payroll costs”.
Worked example: 12 employees and 4 contractors
The same inputs as the calculator above. Every rate is user-entered; the table is calculated from your inputs, not a vendor quote.
| Plan | Base/mo | Employees | Contractors | Run fees | Tax filing | Monthly | Annual billing | Onboarding | Year one |
|---|---|---|---|---|---|---|---|---|---|
| Plan A | $40.00 | $42.00 (7) | $20.00 (4) | $0.00 | $0.00 | $102.00 | $1,040.40 | $0.00 | $1,040.40 |
| Plan B | $80.00 | $16.00 (2) | $24.00 (4) | $4.00 (2 runs) | $20.00 | $144.00 | $1,555.20 | $100.00 | $1,655.20 |
| Plan C | $150.00 | $0.00 (20 incl.) | $16.00 (4) | $0.00 | $0.00 | $166.00 | $1,992.00 | $500.00 | $2,492.00 |
Example figures from the inputs above.
Your comparison
Ranked by first-year cost (annual subscription plus onboarding). Edit any input and compare again.
| Plan | Base/mo | Employees | Contractors | Run fees | Tax filing | Monthly | Annual billing | Year one | Per employee | Per worker |
|---|---|---|---|---|---|---|---|---|---|---|
| Press “Compare payroll costs” to calculate. | ||||||||||
Why Use This Payroll Software Pricing Calculator?
How to Use Payroll Software Pricing Calculator
Enter your workforce
Set W-2 employees, contractors and monthly pay runs. The same headcount applies to every plan.
Fill in each plan
For up to three plans, enter the base fee, included employees, extra-employee rate, contractor rate, per-run fee, tax filing, onboarding and annual discount.
Compare the verdict
Review monthly, annual and first-year totals, cost per employee and per worker, then copy the summary.
12 employees and 4 contractors
Calculated from the rates shown, including base fee plus seven extra employees and four contractors with a 15% annual discount. Rates are examples you can edit.
Plan A: $40/mo base, 5 included employees, 12 employees, $6 per extra employee, 4 contractors at $5 each, 2 pay runs at $0, $0 tax filing, $0 onboarding, 15% annual discount.
Plan A monthly $102.00 · annual billing $1,040.40 (vs $1,224.00 monthly-billed) · $8.50 per employee · $6.38 per worker · cheapest first year at $1,040.40.
Technical Specifications & Engine Details
| Specification | Details |
|---|---|
| Supported Formats | EMPLOYEES, CONTRACTORS, PAY-RUNS-PER-MONTH, BASE-MONTHLY-FEE, INCLUDED-EMPLOYEES, EXTRA-EMPLOYEE-RATE, CONTRACTOR-RATE, PER-RUN-FEE, TAX-FILING-ADD-ON, ONE-TIME-ONBOARDING, ANNUAL-DISCOUNT-PERCENT → MONTHLY-COST, ANNUAL-SUBSCRIPTION, FIRST-YEAR-TOTAL, COST-PER-EMPLOYEE, COST-PER-WORKER, COST-PER-PAY-RUN, COMPARISON-TABLE, COPIED-SUMMARY |
| Execution Mode | 100% Client-Side In-Browser (client) |
| Browser Requirements | Modern browser with JavaScript; the static worked example and comparison table remain readable without JS. |
| Performance Constraints | Client-side only; maximum 3 plans; all rates are user-entered; no network calls or storage. |
100% Client-Side Privacy Guarantee
Inputs stay on your device. Zero data is transmitted to external servers.
Frequently Asked Questions
How much does payroll software cost per month?
Is per-employee or flat-rate payroll pricing cheaper?
How do contractor payments affect payroll software pricing?
Are payroll tax filing fees included?
How many pay runs should I model?
Does this calculator use real vendor prices?
Methodology
Monthly total = base fee + extra employees + contractors + per-run fees + tax filing + onboarding; the annual total applies your prepay discount. All prices are user inputs.
Last updated .